Patient Information and Privacy
The information below, although not uniquely identifying information, is also covered under the exception to PHI under the HHS HIPAA Privacy rule under section (b) of the Permitted Uses and Disclosures rules including:
“Health care operations are any of the following activities: (a) quality assessment and improvement activities, including case management and care coordination; (b) competency assurance activities, including provider or health plan performance evaluation, credentialing, and accreditation; (c) conducting or arranging for medical reviews, audits, or legal services, including fraud and abuse detection and compliance programs; (d) specified insurance functions, such as underwriting, risk rating, and reinsuring risk; (e) business planning, development, management, and administration; and (f) business management and general administrative activities of the entity, including but not limited to: de-identifying protected health information, creating a limited data set, and certain fundraising for the benefit of the covered entity.”
Please do not use full names or any specific dates when entering the requested patient information. If you or your practice’s compliance officer(s) feel that the information requested below constitutes a breach of the Privacy Rule, please contact us to discuss alternatives.
instructions
Accreditation is given for an institution or a team within an institution. An institution may include several individual facilities within the same practice, academic affiliation, or organization. The NABPAB does not accredit individual surgeons or therapists.
Please list all consecutive patients from a single institution within a 12 month span within the 15 months prior to the filing of this application. If you have concerns or questions about what NABPAB would consider a single entity or institution, please reach out to our office.
Do not provide more information than is requested.
Begin with the most recent case and proceed sequentially until all 50 cases are entered. A minimum of 50 cases are required to be entered to be considered for accreditation.
If the institution has seen more than 50 discrete nonoperative patients in a 12 month span, list the initials of all remaining patients.
Entering a New Case
Enter Patient Initials: Only enter the initials of the patient. Do not enter the full name of the patient.
Select Patient Sex: Male/Female.
Enter Patient’s Age at Initial Visit: Patient’s age on the date of the initial visit (telehealth or in person) in years and months.
Enter Age at Initial Treatment: This is the date that the patient began their first intervention, in years and months.
Enter Intervention Type: List all interventions performed. If no intervention was performed, check None.
Enter Age at Last Follow-up: Enter the age of the last follow-up with the patient in years and months.
Submit: When all fields are completed for each patient, click on the SUBMIT button.
Incomplete Cases
Incomplete cases will not be saved.
Make sure that all information for each patient is ready to be entered before entering a new case.
Editing a Case
Once a case is submitted, there is no way to edit the information.
Make sure that all information for each patient is correct before entering a new case.
If there is a substantial error that needs to be corrected, please resubmit the case and reach out to our office.
certification of Case List
After all 50 case submissions are complete, you will receive a case list with
Finalization
Once all information has been entered and verified to be correct, the case list can be finalized. Case lists with incomplete cases cannot be finalized. (Every required field must be completed.)
Select the “Finalize List” tab.
Submission
Once you have finalized your case list in Scribe, click on the “Print Case List for Signature” link and take this list to the appropriate hospital’s Medical Records Director for verification. The Medical Records Director is to verify that those surgeries were performed by you as the primary surgeon (not as a co-surgeon or an assistant surgeon) at their facility and that the list is comprised of all the consecutive surgeries performed by you as the primary surgeon at the facility during the case collection period. Once the cases have been verified, they must sign the appropriate place on the signature page of the finalized list, the signature must be witnessed, and your signature is required in the appropriate place on the signature page.
After all signatures are complete, you will need to scan the completed signature page to your computer. You must upload this page in .pdf format into your Scribe case list. Log in to your Candidate Dashboard and then the “Scribe Case List Tool” link on the left side of the page. Beside the appropriate hospital and/or surgery center name, click on the “View/Upload” button. When the browser screen appears, click on “Browse” and find the applicable scanned copy of the signature page with signatures on your computer, select this signature page file, and click “Upload”. This process will import the signature page into your Scribe case list. You must do this for EACH hospital/surgery center. This process MUST be completed by the deadline.
If you are on staff at a hospital/surgery center and did not perform any surgeries at this facility during the collection period, you need to upload a letter from the Medical Records Director stating no surgeries were performed during the collection period into the Scribe Case List Tool.
Help/Technical Support
If you are having technical/computer problems, contact technical support well before the November 1 deadline.
Email techsupport@abos.org with you name, contact information, and a description of any technical issues you may experience.
Reach technical support by phone at (919) 822-8028.
“Contact Info” and “Tech Support” buttons are listed on the bottom of every page of the Scribe system.
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